Utilizing Excel COUNTIF Function to Tally Non-Empty Cells (2023)

May 18, 2024


Utilizing Excel COUNTIF Function to Tally Non-Empty Cells (2023)


Excel’s COUNTIF function is a versatile tool for counting cells that meet specific criteria. In this guide, we’ll focus on how to use COUNTIF to count non-blank cells within a range, providing you with valuable insights into your data.

Why Count Non-Blank Cells?

  • Data Validation: Ensure data completeness and identify missing entries.
  • Data Analysis: Quantify responses, participation, or filled-out fields.
  • Reporting: Accurately report on the amount of available data.
  • Decision Making: Make informed choices based on the quantity of non-empty data points.

Understanding the COUNTIF Function

The COUNTIF function counts cells within a specified range that meet a given condition. To count non-blank cells, we’ll use the “not equal to blank” criterion.


=COUNTIF(range, criteria)
  • range: The range of cells you want to evaluate.
  • criteria: The condition that cells must meet to be counted. In this case, we’ll use "<>" (not equal to) followed by "" (empty string) to represent non-blank cells.

How to Count Non-Blank Cells Using COUNTIF

    1. Select the Range: Highlight the range of cells you want to count.


    1. Enter the Formula: In a separate cell, type the following formula:


=COUNTIF(A1:A10, "<>")

Replace “A1:A10” with the actual range of cells you want to count.

  1. Press Enter: Press Enter, and Excel will display the number of non-blank cells in the specified range.


Let’s say you have a list of names in cells A1 through A10. Some cells might be empty. To count the number of cells with names (non-blank cells), you would use the formula:

=COUNTIF(A1:A10, "<>")

Alternative Methods

    • COUNTA Function: The COUNTA function directly counts non-blank cells. The syntax is =COUNTA(range).


    • FILTER Function (Excel 365 and later): The FILTER function can filter out blank cells and then you can use the ROWS function to count the remaining rows. The syntax is =ROWS(FILTER(range, range<>"")).


Important Note:

The COUNTIF function is case-insensitive, meaning it will count both uppercase and lowercase text as non-blank. If you need to count only uppercase or lowercase text, you’ll need to use more advanced formulas.


By mastering the COUNTIF function and its alternatives, you can easily count non-blank cells in Excel. This simple yet powerful technique can help you gain valuable insights into your data, streamline your analysis, and make informed decisions.

» Guide to Using COUNTIF Function with Examples for Index Match Excel Formula
» How to Count Cells in Excel: A Step-by-Step Guide
» Counting with Multiple Criteria in Excel Using COUNTIFS Function

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